Have you ever walked out of a meeting and forgotten half of what was said? Or perhaps you attempted to type out notes during the call and were concentrating so hard on writing that you missed some important points. This occurs fairly often, particularly when meetings drag out or become full of digressions. That is where AI note-taking apps can come in handy.
These are apps that are designed to help you stay focused on the conversation, all while unobtrusively capturing every word that was said. Post-meeting, they offer summaries, action steps, and even help you plan what to do next.
But let’s discuss how it can make your life easier and help you keep things organized in the process.
Contents
Why Organizing Meeting Notes Matters
Meetings are generally flush with ideas, decisions, and tasks. If things aren’t written down right, it can be difficult to remember who said what or what’s to be done next. Great meeting notes are not merely the foundation of records; they can also assist with follow-ups, task delegation, and even arranging future meetings.
AI note-taking apps are built to do exactly this without interrupting your conversation or needing much setup, and they play a big role in organizing meeting notes effectively for better team communication and task tracking.
Now let’s go through some helpful AI note-taking tools that are already being used by teams across different types of work.
Amie
Amie is one of those apps that runs in the background and handles the note-taking for you. You don’t need to add any bots to your calls. It works on platforms like Google Meet, Zoom, Teams, and others. It quietly records what’s said, labels the speakers, and creates a short and clear summary after the meeting.
What makes it nice is how fast it works. Within less than a minute, you can get the meeting summary, update your CRM, plan your action items, and even schedule the next meeting. It also supports 99 languages, and in 17 of them, it labels who’s speaking. This makes the transcript easier to read.
Many well-known companies already use it to help teams stay aligned. It works well for people who are handling multiple meetings every week and want to keep things in one place without a lot of back and forth.
Krisp AI
Krisp AI helps mostly by cleaning up the audio during meetings. It removes background noise so the recording is clear. It gives you the option to either have a bot join your call or just use local recording.
Apart from recording, it also gives real-time transcription. That means it starts typing out what’s being said during the meeting itself. You can even ask it questions like “What was the deadline?” and it will find that part in your notes.
People who work from home or in noisy places find this feature helpful. It works well for those who attend a lot of calls and want a clean, private way to keep their notes.
Fireflies AI
Fireflies AI is good for teams that deal with customers or clients a lot. It records meetings on Zoom, Google Meet, Teams, and more. After the meeting, it gives you a full transcript with speaker labels, highlights key points, and even pulls out tasks that need to be done.
It also connects with tools like Salesforce and HubSpot. This means that after a client call, the notes can automatically go into your CRM. You can also search your old meeting notes using voice commands.
People in sales and customer support find it useful because it saves them time and keeps all their notes in one place.
Otter.ai
Otter.ai is built to help people collaborate during meetings. It joins meetings using a bot and gives you a live transcript. You and your teammates can edit and comment on the notes while the meeting is still going on.
It also creates 30-second summaries and helps you search across past meetings. You can ask questions like “When was the delivery date discussed?” and find the answer quickly.
It’s helpful for teams that like to work together and want their meeting notes to be shared and editable.
Fathom
Fathom records your calls and then gives you short summaries right after. You don’t have to press anything — it just starts working automatically when your call begins. You can also mark certain parts of the call as highlights and then group them into clips or playlists.
These clips can be shared through email or added to tools like Slack, Notion, or Google Docs. That way, the rest of your team doesn’t have to sit through the full meeting to get the main points.
Fathom is good for people who attend lots of meetings but don’t have time to go through full recordings again. It helps pull out the important parts and share them quickly.
Jamie
Jamie is made for people who care a lot about privacy. It records audio right on your device and doesn’t send it to any servers. It works with Zoom, Teams, and other video platforms and runs quietly without joining the call as a bot.
It helps you find specific parts of old meetings, use keyboard shortcuts, and set up custom templates for your notes. This saves time when you do the same kind of meeting again and again.
It doesn’t record video, just audio, so if your meetings rely mostly on talk, it works well.
Tactiq AI
Tactiq AI is a browser extension for Chrome. It gives you real-time transcription during meetings on Zoom, Teams, or Google Meet. You don’t need to install a full app — just add the extension.
It supports over 25 languages and lets you use AI prompts to find parts of your meeting. For example, you can ask it, “What decisions were made?” and it will find those sections for you.
It’s a simple tool to use and works well if you attend regular online meetings and want real-time notes.
TL;DV
TL;DV focuses on giving you only the parts of the meeting that matter most. It makes short highlights with timestamps. You can go directly to the part of the meeting where a key decision was made or a point was discussed.
It also lets you search the transcript and even add your notes or clips from the video. This is useful for busy teams who want to save time and still stay informed.
How to Pick the Right Tool for Your Meeting Style
All of these apps have something helpful to offer. Some work better when you need strong privacy, others are better for teamwork, or for connecting with your CRM tools.
If you usually attend meetings where quick summaries are important, apps like Amie or Fathom can be useful. If you need to work closely with others in the meeting notes, Otter or TL; DV make that easier. If you work on a sales team or interact frequently with clients, Fireflies can connect your meeting notes with your sales tools.
Consider how your meetings typically run — Are they brief or lengthy, discussions with just one person or a team-wide update? From there, you can select the app that suits your flow.
Final Thoughts
Taking notes in a meeting isn’t just about jotting down what someone is saying. They help us recall, prepare, and do. That’s what AI note-taking apps are designed to do. They participate in the meeting, take note of what’s significant, and assist you with following up on your team.
Leveraging these tools can help you to enjoy your meetings, because you won’t fear that you might miss something. I open every attachment, and the document becomes saved, organized, and easy to find later.
Select the one that aligns with your work habits, and you will find meetings to be more conversational and productive.
